job opportunities
Applications are invited from suitably qualified citizens of East Africa (Burundi, Kenya, Rwanda, Uganda and the United Republic of Tanzania) for the following vacant positions at the East African Community.
1. PRINCIPAL CUSTOMS OFFICER (TARIFF AND VALUATION)
(REF: EAC/2010/001)
Grade: P3
Directorate: Customs
Department: Tariff and Valuation
Reports To: Director, Customs
Main purpose of the job:
To coordinate, guide, monitor, initiate review and advise on application of EAC tariff regimes, valuation and rules of origin in accordance with the EAC Customs Laws and International Conventions and practices.
Duties and Responsibilities:
1. Supervise staff and plan the activities of the tariff and valuation department.
2. Overall administration and monitoring application of the EAC Common External Tariff (CET) of the EAC.
3. Provide technical advice, guidance and liaise with partner states, customs administrations on customs tariff and nomenclature.
4. Initiate and co-ordinate studies and carry out research on custom tariff, valuation and rules of origin.
5. Initiate review of the EAC tariff regimes based on the policy requirements and WCO update versions of the harmonized description and coding system.
6. Work closely with World Customs Organization regarding new Development in the Harmonized Commodity Description and Coding Systems (HS) and ensure the decisions of the WCO regarding classification of goods is promptly disseminated to the Partner States.
7. Monitor and guide the phasing out of internal tariffs according to the Customs Union Protocol.
8. Develop strategies and plans on EAC tariff regime and valuation system consistent with WTO /WCO agreements and conventions.
9. Liaise with Principal Trade Officer (Internal Trade) on the evaluation of trade flows and development of EAC Trade Reports.
10. Develop system for exchange of information on administrative rulings on classification and valuation of goods between Partner States Customs Administration.
11. Keep track of international events on Customs Valuation (WTO/WCO) and disseminate and guide Partner States on application.
12. Develop Customs Valuation guidelines and maintain a master valuation database for reference purposes.
13. Identifying training needs and capacity building requirements of Partner States customs administration and develop training programmes on customs valuation, classification and rules of origin.
14. Disseminate information and sensitive stakeholders’ including development of user manuals on tariff, valuation and rules of origin.
15. Co-ordinate, monitor and facilitate the administration and implementation of EAC rules of origin in EAC including circulation of signatures, verification and investigation processes, arbitration and provision of technical input.
16. Initiate and co-ordinate review in the management and administration of the EAC Rules of Origin.
17. Facilitate meeting related to customs technical aspects of valuation, classification and rules of origin.
18. Undertake such necessary investigations, collections informing in collaboration with Partner States Revenue Authorities, on violations of rules of origin and
19. Implement Council Decisions and prepare associated progress reports.
Qualifications and experience:
A Master’s degree in the field of Economics, Commerce, Business Administration, Law or a related field. Specialized training in customs is a must. At least 10 years experience related to customs and trade policies with 5 years at senior level.
Skills and competences:
Specialized training in customs valuation and classification. Proficiency in computer applications. Management skills, networking skills, research skills, supervisory skills, monitoring and evaluation skills.
Age: 30-50 years
2. PRINCIPAL HUMAN RESOURCE OFFICER – (REF: EAC/2010/002)
Grade: P3
Directorate: Human Resources and Administration
Department: Human Resource Management
Reports to: Director, Human Resources and Administration
Main Purpose of the Job:
To promote and manage Human Resource Management and Development policies and strategies that will attract, develop and retain high quality human resources for the community.
Duties and Responsibilities:
1. To participate in the formulation of human resource management and development Policies and Strategies for the Community;
2. Design and maintain internal administrative and staff performance management systems;
3. In liaison with the relevant officers draw up Terms of Reference and Job Descriptions for Community jobs;
4. Advise on the enforcement of Staff Rules and Regulations.
5. Coordinate periodic staff performance appraisal/evaluation exercises;
6. Follow p on the implementation of Council decisions;
7. Coordinate the selection and recruitment of staff in accordance with the established rules, procedures and practices;
8. Manage recruitment and placement standards, procedures, and practices and act as Secretary to the Human Resource Advisory Committee;
9. Handle matters relating to terms and conditions of served in conformity with the established Rules and Regulations;
10. Direct payroll management;
11. Maintain staff welfare services including Staff Medical and Insurance Schemes;
12. Maintain and update the staff list; and
13. Promote a positive corporate culture and image of the Community
Qualifications and Experience:
A Masters Degree in Human Resource Management, Public Administration, Management, Business Administration (Human Resource Management) or a related field. At least 10 years of relevant experience with 5 years at senior level
Skills and Competencies:
Analytical skills, administrative skills, organization skills, communication skills, decision-making skills, negotiation skills, team building skills, networking skills, result oriented skills, supervisory skills, management skills, leadership skills, analytical skills, research skills and computer skills.
Age: 35 – 50 years
3. PRINCIPAL CLERK ASSISTANT – (REF: EALA/2010/001)
Organ: East African Legislative Assembly (EALA)
Grade: P3
Department: Legislative Procedures and Committees
Section: Office of the Clerk
Main purpose of the job:
To facilitate the day-to-day administrative and procedural affairs of the East African Assembly
Duties and Responsibilities:
1. Serve as Clerk-At-Table when the Assembly is in session;
2. Assist in drawing up of Order Papers for Business, and Preparing Votes and Proceedings of the Assembly;
3. Provide Procedural and legislative advice to the Speaker and Members;
4. Provide technical support to Members when preparing Private Members Bills, Amendments to Bills, Motions, Petitions and Procedural Question;
5. Facilitate Committee Meetings/Sittings;
6. Conduct Legislative research on different subjects for committees and Members;
7. Ensure coordinated planning, execution and follow-up of committee activities;
8. Prepare agenda and materials related to Committee meetings;
9. Establish and maintain a documents and records system for committees and Plenary;
10. Exercise supervisory authority over and establish performance standards for all Senior/ Clerk Assistants;
11. Conduct legislative research on different subjects for Committees and Members;
12. Contribute to the preparation of the EAC Annual reports;
13. Any other duty that may be assigned; and
14. Promote a positive corporate culture and image of the EAC.
Qualifications and Experience:
A Degree in Public Administration, Law, Social Sciences or related field with eight years
relevant professional experience with at least three years at the level of Senior Clerk
Assistant or similar work. Postgraduate qualifications in the above fields as well as specialized training in Parliamentary Procedures and knowledge of operations of a regional Parliament will be an added advantage.
Skills and Competencies:
The candidate should have good parliamentary procedural, legislative drafting, analytical, interpersonal, networking and computer skills.
Age: 30 – 50 years
4. SENIOR CLERK ASSISTANT (2 Posts) – (REF: EALA/2010/002)
Organ: East African Legislative Assembly (EALA)
Grade: P2
Department: Legislative Procedures and Committees
Reports to: Principal Clerk
Main purpose of the job:
To facilitate Committees and Plenary Sessions of the Assembly
Duties and Responsibilities:
1. Serve as Secretary to Committees of the Assembly;
2. Serve as Custodian of Journals of the Assembly;
3. Prepare and Process Order Papers, votes and proceedings, Motions, Petitions and Parliamentary Questions;
4. Serve as Clerk – At – Table;
5. Draft amendments to Bills;
6. Provide Procedural and legislative advice to the Speaker and Members.
7. Carry out Procedural research;
8. In liaison with the research officers, conduct relevant research and studies for Committees.
9. Promote a positive corporate culture and image of the EAC.
Qualifications and Experience:
A Degree in Public Administration, Law, Social Sciences or a related field with seven years relevant professional experience with at least three years at the level of Clerk Assistant or similar work. Postgraduate qualification in the above field as well as specialized training in Parliamentary Procedures and knowledge of operations of a regional Parliament will be an added advantage.
Skills and Competencies:
The candidate should have good parliamentary procedural, legislative drafting, analytical, interpersonal, networking and computer skills.
Age: 30 – 50 years
5. SENIOR PROCUREMENT OFFICER – (REF: EAC/2010/003)
Grade: P2
Directorate: Human Resources and Administration
Department: Administration
Reports to: Principal Administrative Officer
Main Purpose of the Job:
To ensure that EAC is provided with appropriate high quality goods and services at competitive prices
Duties and Responsibilities:
1. Initiate and develop procurement policies for the Community;
2. Prepare procurement guidelines in line with the EAC Financial Rules and Regulations of the Community; as well as the EAC Procurement Policies and Procedures.
3. Review procurement documentation for both local and overseas orders;
4. Prepare tender documents for purchase of supplies and equipment;
5. Prepare advertisements and procurement notices;
6. Analyze tender documents;
7. Establish a data bank of suppliers for the Community;
8. Prepare purchase orders as per approved tenders/quotes;
9. Keep custody of the Purchase Order Book(s);
10. Inspect goods before being accepted into the stores;
11. Prepare routine reports on order processing; and
12. Act as Secretary to the Procurement/Tender committee.
Qualifications and Experience:
A Masters degree in Procurement and Logistics Management or equivalent with post graduate professional qualifications from the Institute of Chartered Materials & supplies Management. 8 Years of relevant experience with 3 years at senior level.
Skills and Competencies:
Analytical skills, procurement procedures skills, materials management skills, negotiation skills, record keeping skills, customer relations and computer skills.
Age: 30 – 50 years
6. SENIOR LIBRARIAN – (REF: EAC/2010/004)
Grade: P2
Directorate: Human Resources and Administration
Department: Library and Documentation
Reports to: Principal Librarian
Main Purpose of the Job:
To develop and manage Information and Library Services for timely information for the Community.
Duties and Responsibilities:
1. Assist in the Implementation of Library policies and procedures for selection, acquisition, dissemination and preservation of information material.
2. Responsible for selection, tendering and acquisition of information materials and organization of the Library
3. Process all information received including cataloguing, classifying, indexing and abstracting using international standards to facilitate reference in line with agreed policies and procedures.
4. Maintain the Library Website
5. Develop Library Rules, Regulations, manuals and user guides.
6. Assist with Initiation and implementation of Library projects and programmes.
7. Provide reference services, user guidance and training
8. Undertake user information needs surveys and develop user profiles
9. Assist in the organisation of information Management Meetings
10. Carry out Research on topical issues relevant to EAC
11. Prepare progress and annual reports.
Qualifications and Experience:
Masters Degree in Library Science or a related field, and a minimum of 7 years experience in a similar position with 2 years at a senior level.
Skills and Competencies:
Analytical skills, Information management skills, computer skills, database management, information processing, supervisory, customer care, research skills and team building.
Age: 30 -50 years
7. SENIOR DOCUMENTATION OFFICER – (REF: EAC/2010/005
Grade: P2
Directorate: Human Resources and Administration
Department: Library and Documentation Centre
Section: Documentation and Publishing
Reports to: Principal Librarian
Main Purpose of the Job:
To manage Documentation and Publishing Services, and disseminate information to users including Partner States and Stakeholders.
Duties and Responsibilities:
1. Participate in the selection, ordering and acquisition of relevant information resources and collection development;
2. Prepare EAC reports for printing and publishing both in hard and electronic formats;
3. Develop specifications, designs and layout of EAC Reports for tendering;
4. Liaise with National Bibliographical Agency and maintain a register of ISSN and ISBN’s for all EAC Publications;
5. Responsible for editing draft texts of reports and designing of cover pages
6. Assist with the design, development and up-dating of databases
7. Compile Bibliographies, abstract and index and Re-package information reports, periodicals, newspaper articles
8. Responsible for effective marketing and dissemination of EAC information to Stakeholders and Networking with national and regional information systems
9. Monitor the EAC Deposit Libraries and the exchange of publications programme among Partner States and disseminate information about the Community through regional and International networks
10. Participate in the development and implementation of projects and programmes
11. Assist with processing of information including cataloguing, classifying, indexing and abstracting using international standards to facilitate reference in line with agreed policies and procedures.
12. Prepare progress and annual reports.
Qualification and Experience:
Masters Degree, in Library Science or related field and a minimum of 7 years experience in a similar position with 2 years at a senior level.
Skills and Competencies:
Analytical skills, information management and dissemination skills, communication skills, computer skills, public relations.
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